Backup with Google Drive

via Technology Tidbits by Twyla Felty

It’s that time of year again! In this last week of school, teachers will pack away their classrooms for the summer and say good-bye to students for a much needed summer break.
But wait…..!
Did you remember to backup your documents?

Teachers now have years of digital products, representing hours of hard work, all saved somewhere in the school’s servers or, heaven forbid, on the local C drive of their classroom computer. It is up to each individual teacher to ensure that these are safely backed-up. Since we are a GAFE school, Google Drive is the perfect solution.

The New Google Drive has made this even easier this year since all of your documents can be uploaded in their existing form and opened in Google Drive without ever being converted from their Office format. This means that you can access your school documents in their original Office format from any computer at any time from anywhere!  So let’s get started:

Step 1:
Make certain that you are using the new Google Drive
Make certain that “Convert Uploads” is NOT checked in settings

Step 2:
Create a new folder in your Google Drive to house your school documents. 
Since our teacher documents are housed in each person’s H drive, this was the file name in this sample. 

Step 3:
Upload your folders to Google Drive!

There are two ways to upload files and folders to Google Drive.
A. Drag and Drop directly into the Google drive folder
B. Browse and select the files and folders by selecting “New”>”File Upload”

If you have time, carefully selecting folders and files to upload can help you clean out your “digital closets”, and you can delete from your H drive as you go.

Now your school documents are safely backed-up, and you can access them from anywhere on any device at any time in their original Office format!!

There are a few things you will want to know about working with Office documents in your Google drive, so tomorrow’s post will have information on opening, sharing and converting these files.

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